Questions planners ask.
Straight answers, true of the platform today.
What does a guest actually do?
Opens their page from the code or link on their invitation, and replies.
They also record how and when they arrive and where they are staying. They can choose to be shown other guests arriving around the same time, and to connect with them. A shared album opens when the celebrations begin.
What decides which guests are shown to each other?
Arriving at the same place, on the same day, within a few hours of each other.
Both invitations have to have opted in. From there it is the same arrival airport, station or port, the same arrival date, and arrival times within a set window, three hours by default, or setting off from the same town, airport, station or port at a similar time. Each invitation is shown its closest matches, up to a set number. Where they are staying orders the list; it never creates a match on its own. Invitations driving the whole way are matched only where that setting is on.
Does EventRide arrange the travel?
No. It introduces guests travelling the same way, and stops there. Nothing is booked, arranged or paid for on the platform, and the guests decide between themselves.
What can a planner see without a guest agreeing to anything?
Their guest list, and an arrival picture that groups invitations by place, day and time of day.
Their own list: names, invitations, who is in each party, each person’s reply, their email address and their invitation code, a WhatsApp number where one was given, a cot or high chair asked for, and the questions each invitation asked. Where the wedding asks, each person’s choice of dish and which celebrations they will be at. They also see the postal address each invitation is posted to, where one was given, and can correct it. The arrival picture counts the invitations that are coming and have shared their journey, by place, day and time of day, and each line of it opens onto the invitations it counts, by name.
What can a planner see only if a guest agrees?
Each invitation’s exact arrival time and the name of the place it is staying.
Close to the day, also how a flight they gave is running and which celebrations it may make them late for. If they picked the place from the search or the planner’s own list, it appears on the map. Without that agreement, the arrival picture still shows, by name, how and where each invitation arrives, on which day and at what time of day. Its stay is only counted in its area, never named. Two more things each need their own agreement: what each person needs to eat, and what a household needs to get around.
Can a guest change their mind?
Yes, at any time.
For their arrival and stay it is one tap, and the planner goes back to what needs no agreement, with their arrival still counted in the arrival picture. For what they need to eat or to get around, they switch it off and tap Stop and delete, and everything recorded is deleted.
What can the couple see?
Replies, postal addresses and each household’s link. Their pages never show a guest’s travel times, flights, email or phone, though a household’s link opens its page as the guest sees it.
Each person’s reply and party size, the postal address each invitation is posted to, and the code and link that open each invitation’s page. Where an invitation is staying, only if it has agreed to show them. Whether it has shared its journey, but not what it says. Which invitations were matched and which chose to travel together, and in general terms why. That an invitation has noted what it needs to get around, but never what it is. That an invitation has asked for a cot or a high chair. In the album, every photograph a guest shares with them, which they can remove, download and share.
How long is anything kept?
Journeys go within thirty days of the wedding ending, names and replies at six months.
Journey and matching details are deleted within thirty days after the wedding ends. What guests need to eat or to get around is deleted the day after it ends. Names, contact details and replies go six months after. The album and its photographs go 12 months after. The full notice guests agree to is shown to them inside the platform.
How does a couple get it?
Through their planner. EventRide is sold to planners and offered to couples as part of their service, with the planner’s own view alongside the couple’s.
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